Trip Advice

It is understandable that many Societies want to organise trips/ activities but there are procedures that you must take when organising such events. Please read the information below carefully and fill out all documentation applicable.

  • For Society trips outside the LSU it is important that the attendees have paid membership to the society and are registered with LSU for insurance purposes
  • If a non-member wishes to attend the event they must complete the non-member disclaimer form BEFORE the event/activity takes place which can be found here – this form declares that this person accepts that they participate in the Societies activities at their own risk
  • The proportion of members to non-members on a trip must be at least 80% members
  • If an activity involves contact with other universities e.g. friendly sports competitions, non- members are not allowed to participate
  • No-one under the age of 16 years old can participate in Societies trips/ activities
  • If you have an Under 18 wishing to attend a trip please arrange a meeting with the Societies EO to discuss the trip in more detail and to discuss the documentation required from the U18’s guardian
  • The Society should make their members and non-members aware of any safety procedures or risk management procedures which the society follows to reduce the risk of being accused of negligence
  • For a Trip you must complete: The LSU Trip FormThe Passenger ListThe Risk assessment and The Non-Member Disclaimer (where applicable)
  • TRIP FORMS, RISK ASSESSMENTS AND NON-MEMBER DISCLAIMERS SHOULD BE SENT TO SOCIETIESEO@LSU.CO.UK OR TAKEN TO THE OFFICE 3 WEEKS- 1 MONTH IN ADVANCE
  • The forms will then be reviewed and you will receive approval from the office for your trip. The passenger list should be handed in as soon as possible before the event
  • Should an accident take place on the trip then you will be required to fill out an accident form, anyone can fill out these forms but it is important to get witnesses, if possible, to confirm the incident. These forms need to be handed into the office no later than 24 hours after your return to Loughborough, if it is a weekend then please hand these into Reception to put in the Societies Pigeon Hole
  • If there is an emergency -contact the emergency services and call the out of office mobile number to inform them of the incident- Please ask the Societies EO for this number before your trip- OUT OF OFFICE NUMBER 07960440107

PLEASE ENSURE YOU TELL THE SOCIETIES EO OF YOUR TRIP SO THEY CAN HAVE THE PHONE SWITCHED ON!

 

DOCUMENTS:

LSU TRIP FORM

RISK ASSESSMENT

HOW TO DO A RISK ASSESSMENT

RISK ASSESSMENT POWERPOINT

PASSENGER LIST

NON-MEMBER DISCLAIMERS

VOLUNTEER DRIVERS

ACCIDENT FORM

GRANT APPLICATION FORM

SOCIETIES ASSET LIST

SOCIETIES PARENTAL CONSENT FORM

GO PRO FORM

SOCIETIES 6D CAMERA BOOK