Please submit room bookings two weeks prior to events in order to ensure that we can get you a suitable space for your society. Anything submitted later is at risk of being rejected.
This form is only to be filled out for University Facilities:
ROOM BOOKING FORM
In order to access the form you must be a paid member, you must be logged into the website and you must be a Chair or Secretary of a Society. Please do not advertise rooms/ events until you have received confirmation of the booking to avoid any confusion. If the room you try to book is not available the University will work with the helpdesk to find a suitable solution. If you have any queries, please email email@example.com. Remember Lecture rooms may be in use during teaching hours 9-6pm so if you book in these times your submission may have to be discussed/reviewed.
IT IS COMPULSORY FOR ROOM BOOKING FORMS TO BE SUBMITTED TWO WORKING WEEKS IN ADVANCE WHEN A GUEST SPEAKER IS ATTENDING. THIS IS A UNIVERSITY AND UNION REQUIREMENT AND WILL NOT BE OVERLOOKED.
You will be unable to complete the room booking form if it is not two weeks in advance.
This is the Guest Speaker Policy. Please read it carefully and ensure you comply with the requirements.
Guest Speaker Form
Please make sure you DO NOT fill in the Room Booking form for the rooms at the union. These can be booked at the reception at the union- firstname.lastname@example.org . If you require to book an event please discuss with the helpdesk or email the details. The Union is very busy and if you wish to put on a large event you need to let us know as soon as possible to avoid disappointment. We ask for a months notice on big events to be held in Cogs, Room 1 or Fusion and IF YOU CANCEL WITH LESS THAN 7 DAYS NOTICE YOU MAY BE CHARGED. All Societies with external bank accounts will need to pay a deposit worth half the amount of the event to Venue.
GUEST SPEAKER POLICY
WILLIAM MORRIS SPACE USER T&Cs
This is the list of common room contacts including Hall Chairs and Wardens for 2016-2017
COMMON ROOM CONTACTS