Essential Documents

This page contains links to all the important documents you need to run your society safely and efficiently, as well as documents relating to grant applications, annual awards etc.

Societies Constitution 2012/13

 

Societies Constitution

 

SCC Meeting Minutes

 

SCC Copy of PowerPoint

 

How do Societies fit into LSU?

 

How to Run your society's Annual General Meeting (AGM)

 

Key Information for Society Committees

  

Guest Speaker Policy

 

Guest Speaker Form

  

Sponsorship Policy

 

LSU Data Protection Form

 

LSU Claims Form

 

 

 

New Society Application 

NOTE: From now on all new society forms will be reviewed (but not launched) and if successful set up in July/August 2014 ready for the Union Bazaar in October. New societies will not be launched in May/June 2014 as this is exam time and members will not get value for money as membership will need to be renewed immediately when they return after summer.

New Society Application Form

 

Training Material

Website, Brand & Publicising

Chairs Training

Treasurer Training

Secretary & Risk Training

How to get sponsorship for your society

How to present your committee experiences to employers

Society Development Plan

Website Criteria- lsu.co.uk and External Society Websites

LSU Minimum Requirements Policy for Websites

 

Society Rooms & Bookings

- How do I book a room in the University? Only Chairs and Secretarys can fill out the Room Bookings Form which can be found here. Make sure you are logged on to the website to find the form. If you have any issues, email Catherine Ashton at catherineashton@lsu.co.uk. Catherine will then process your room booking request with the University and will contact you regarding your request. PLEASE DO NOT advertise socials/events in certain rooms on campus if they have not been confirmed by Catherine. The University deals with hundreds of room requests a day so please be patient whilst they deal with your request. If the room you requested is not available Catherine and the University will look at the room requirements suggested and find a suitable replacement.

 

Be aware when booking University rooms that they are used for lectures from 9am-6pm so please AVOID these times when booking rooms as they are highly likely to be unavailable (some exceptions may apply after 1pm on Wednesday afternoons).  

 

 

- When do room booking requests need to be done? At least a week before the room is needed. DO NOT try and book a room ON THE DAY or a day or two before hand. This is poor planning and it is highly likely your requested room will not be available.

 

- How do I book a room in the Students' Union? Through the SU reception desk or by emailing reception at reception@lsu.co.uk

 

Wiliam Morris Space Use T&Cs

 

Guidelines on booking UNIVERSITY facilities

 

Official form to book UNIVERSITY facilities (notLSU)

Organising Society Trips

Trip rules

Passenger List

Risk Assessment Form

How to do a risk assessment?

Accident Form

Food Hygiene Certificate

Logo Policy

 

Logo Policy explained

 

Society Committee Elections (Placement Students) Policy

 

Howto Update Your Society Web Page

 

Committee Opportunity Profiles

Chair

Secretary

Treasurer

Social Secretary

Webmaster

 


Society Coach Forms

Coaching Agreement

Contract Template

Coaching Policy

Next of Kin Information Form

 

Societies Awards

AWARDS CRITERIA

 

AWARDS NOMINATION FORM (to be completed with all submitted evidence)

 

EXTRA MILE NOMINATION FORM

BEST NEW SOCIETY

BEST USE OF WEBSITE (lsu.co.uk page)

CHALLENGE 1000

COMMUNITY AWARD

EXTRA MILE AWARD (individual award, not a society)

MEDIA & COMMUNICATION (externally to lsu.co.uk)

MOST IMPROVED SOCIETY

MOST SUCCESSFULLY MANAGED

MOST OUTSTANDING EVENT

BEST MALE SOCFED SPORTS PLAYER OF THE YEAR 

BEST FEMALE SOCFED SPORTS PLAYER OF THE YEAR 

SOCFED SPORTS DEDICATION AWARD

 

SOCIETY OF THE YEAR

 

PARTNERSHIP AWARD