Essential Documents

This page contains links to all the important documents you need to run your society safely and efficiently, as well as documents relating to grant applications, annual awards etc.

Societies Federation Constitution 2012/13

 

Societies Federation Constitution

 

SCC Meeting Minutes

 

SCC Copy of PowerPoint

 

How do Societies fit into LSU?

 

How to Run your society's Annual General Meeting (AGM)

 

Key Information for Society Committees

  

Guest Speaker Policy

 

Guest Speaker Form

  

Sponsorship Policy

 

LSU Data Protection Form

 

LSU Claims Form

 

 

 

New Society Application 

NOTE: From now on all new society forms will be reviewed (but not launched) and if successful set up in July/August 2013 ready for the Union Bazaar in October. New societies will not be launched in May/June 2013 as this is exam time and members will not get value for money as membership will need to be renewed immediately when they return after summer.

New Society Application Form

Grant Application Form 13/14

Grant Application Form 13/14

 

Opening Date: AFTER EASTER (DATE TO BE CONIRMED) 

- Closing Date: TO BE CONFIRMED

- Who can apply? Societies have to have been established/running successfully for 1 year before they can apply for a grant. New societies/ societies that have not been running for a year cannot apply.

- How much grant can the society apply for? The maximum grant allowance for a society is £1000

- Where do I send my form? Grant applications should be emailed into the SocFed President.

- How/when will I find out if the society will receive a grant? An email will be sent out (approx. 1 week before the end of the Easter holidays) to inform applicants on how much grant the society has been allocated.

- How long does the grant last? This grant will last for one year from March 2013- March 2014.

- What is grant money to be used for? Equipment/assets that will benefit the whole of the society such as safety mats, sound system, microphone for instructors.... Basically equipment which will stay with the society.

- What can't grant money be used for? Assets that will not stay with the society such as stash, travel, socials...

- Does the grant carry over next year if the society does not spend it all? No.

 

Website Criteria- Lufbra.net and External Society Websites

LSU Minimum Requirements Policy for Websites

 

Society Rooms & Bookings

- How do I book a room in the University? Fill out the Official form to book UNIVERSITY facilities (notLSU) and email this to Catherine Ashton catherineashton@lufbra.net . Catherine will then process your room booking request with the University and will contact you regarding your request. PLEASE DO NOT advertise socials/events in certain rooms on campus if they have not been confirmed by Catherine. The University deals with hundreds of room requests a day so please be patient whilst they deal with your request. If the room you requested is not available Catherine and the University will look at the room requirements suggested and find a suitable replacement.

 

Be aware when booking University rooms that they are used for lectures from 9am-6pm so please AVOID these times when booking rooms as they are highly likely to be unavailable (some exceptions may apply after 1pm on Wednesday afternoons).  

 

 

- When do room booking requests need to be done? At least a week before the room is needed. DO NOT try and book a room ON THE DAY or a day or two before hand. This is poor planning and it is highly likely your requested room will not be available.

 

- How do I book a room in the Students' Union? Through the SU reception desk or by emailing reception at reception@lufbra.net

 

Wiliam Morris Space Use T&Cs

 

Guidelines on booking UNIVERSITY facilities

 

Official form to book UNIVERSITY facilities (notLSU)

Organising Society Trips

Trip rules

Passenger List

Risk Assessment Form

How to do a risk assessment?

Accident Form

Food Hygiene Certificate

Logo Policy

 

Logo Policy explained

 

Society Committee Elections (Placement Students) Policy

 

Howto Update Your Society Web Page

 

Committee Opportunity Profiles

Chair

Secretary

Treasurer

Social Secretary

Webmaster

 


Society Coach Forms

Coaching Agreement

Contract Template

Coaching Policy

Next of Kin Information Form

 

Society Development

Society Development Form

 

SocFed Awards

AWARDS CRITERIA

 

AWARDS NOMINATION FORM (to be completed with all submitted evidence)

 

EXTRA MILE NOMINATION FORM

BEST NEW SOCIETY

BEST USE OF WEBSITE (lufbra.net page)

CHALLENGE 1000

COMMUNITY AWARD

EXTRA MILE AWARD (individual award, not a society)

MEDIA & COMMUNICATION (externally to lufbra.net)

MOST IMPROVED SOCIETY

MOST SUCCESSFULLY MANAGED

MOST OUTSTANDING EVENT

BEST MALE SOCFED SPORTS PLAYER OF THE YEAR (COMING SOON)

BEST FEMALE SOCFED SPORTS PLAYER OF THE YEAR (COMING SOON)

SOCFED SPORTS DEDICATION AWARD (COMING SOON)

 

SOCIETY OF THE YEAR

 

PARTNERSHIP AWARD